Final Instructions for Authors of Presented Papers at IEEE ICA-ACCA 2018

These instructions concern to authors of papers presented at IEEE ICA-ACCA 2018.

For preparing the last version of the papers which will be submitted to IEEE Xplore, authors of presented papers must follow these instructions:

  1. Check if your paper(s) is(are) in the following list: 7, 8, 9, 10, 11, 12, 13, 14, 15, 18, 20, 21, 22, 24, 25, 28, 29, 30, 32, 33, 35, 36, 39, 40, 41, 43, 44, 45, 46, 47, 48, 49, 50, 51, 52, 53, 54, 55, 56, 57, 58, 59, 61, 66, 67, 69, 72, 74, 76, 77, 78, 80, 81, 82, 83, 84, 85, 86, 87, 88, 90, 91, 92, 94, 96, 97, 98, 99, 101, 102, 103, 104, 105, 106, 107, 109, 111, 112, 114, 115, 116, 117, 119, 121, 123, 124, 125, 126, 127, 129, 130, 133, 134, 135, 136, 138, 140, 141, 142, 143, 144, 145, 146, 147, 148, 150, 151, 152, 153, 154, 155, 156, 157, 158, 161, 162, 165, 166, 167, 168, 169, 170, 171, 172, 173, 174, 176, 177, 178, 179, 180, 181, 182, 184, 185, 186, 187, 188, 189, 191, 192, 194, 196, 197, 199, 200, 202, 203, 205, 206, 208, 210, 211, 212, 213, 214, 215, 216, 217, 220, 221, 222, 223, 224, 225, 230. This is the current list of all the papers registered as presented at IEEE ICA-ACCA 2018 and without payment issues. If one of your papers is not lister, please contact crduran@ubiobio.cl, with copy to jretamal@ubiobio.cl to clarify the situation. Papers not listed will not be submitted to IEEE Xplore.
  2. The final version must be exclusively prepared using IEEE ICA-ACCA 2018 templates found at: Templates-IEEE-ICA-ACCA2018 (please, note that this is not regular IEEE journal or conference class). We prepared a list with all the papers and important formating issues. Please find your paper(s) in the following link: Revisión_submissions_2018-11-08, and check all the issues marked with label “No”. Additionally, check the following PDF which shows a correct example of the  format use with annotations (in red) to the main formating considerations: Format word IEEE International Conference ICA-ACCA, 2018. All papers not meeting IEEE ICA-ACCA 2018 conference format will not be published in the conference proceedings and will not be submitted to IEEE Xplore.
  3. The final document must be in letter size, and have a maximum of 7 pages. No copyright legend must be added (we will add this automatically before submitting your paper to IEEE Xplore).
  4. Validate your document through PDF eXpress Plus (https://www.pdf-express.org/plus). If it is your first time doing this, you’ll need to create a user account and follow the system’s instructions. PDF eXpress will allow you to generate a validated PDF file which will be used for the conference proceedings. For generating your validated PDF at PDF eXpress, the Conference ID is “44517XP“.
  5. Once the validated PDF is obtained (from step 4), update your submitted paper at Easychair as “Final Version“. You will find this option in the table of submitted papers at the “My Submission” menu (click “access). Then, click “Upload new version” (upper-right corner) to submit the final PDF. This will be the version that will be submitted to IEEE Xplore.
  6. Verify that the article data (title, authors in the corresponding order, affiliation, abstract and keywords) are correctly entered in EasyChair and are coherent with the final PDF. Modify the Easychair register in case they are not, by using “Update authors”. This information will be used for the preparation of the proceedings of the conference and final submission to IEEE Xplore, so please take care of it.
    Note that no new authors or eliminations are allowed.
  7. (NEW) Copyright and Consent Form. In order to allow the publication of your paper by IEEE, you MUST download, complete and sign the following form: Copyright Form IEEE. In particular, you must complete it with the following information (important: just complete and sign; Do not erase of modify any of the texts in the form):
    • TITLE OF PAPER/ARTICLE/REPORT, INCLUDING ALL CONTENT IN ANY FORM, FORMAT, OR MEDIA (hereinafter, “the Work”): (here you must type the title of your paper).
    • COMPLETE LIST OF AUTHORS: (here you must type the list of the authors’ names).
    • IEEE PUBLICATION TITLE (Journal, Magazine, Conference, Book): (here, type the following text: “IEEE Xplore Digital Library”).
    • Finally, under the GENERAL TERMS section, an authorized author (in representation of all the authors) must complete the required texts “Author/Authorized Agent for Joint Authors” and “Data” with his/her own name as a signature of the IEEE COPYRIGHT AND CONSENT FORM.

    Once the form is completed and signed, send it as a PDF file by Email to crduran@ubiobio.cl, cc: jretamal@ubiobio.cl. This step is mandatory for the publication of your work by the IEEE.

 

Important: All these steps must be done by November 22th, 2018. No deadline extensions will be awarded. For any questions, contact crduran@ubiobio.cl.